PRIVACY& COOKIES POLICY
1.Introduction
Ray Bradbury Literary Works LLC (“RBLW”, “we”, “us”or “our”) respects your privacy and is committed to protecting your personalinformation.
This Privacy & Cookies Policy explains how wecollect, use, store and protect personal information when you visitraybradbury.com (the “Website”), register for The Book People membership,submit book recommendations, or purchase merchandise through our online store.
It also explains your privacy rights and how we usecookies and similar technologies.
By providing this information, we aim to be clearabout what data we collect, why we need it and how you can control it.
2. Who IsResponsible for Your Information?
The Website is operated on behalf of:
Ray Bradbury Literary Works LLC
1611 S. Pacific Coast Highway, Suite 301
Redondo Beach, CA 90277
United States
RBLW is responsible for determining how and whypersonal information is processed through the Website and acts as the datacontroller for the purposes of applicable data protection legislation.
The Website and its associated digital services areadministered on RBLW's behalf by Theseus Agency, a company based in the UnitedKingdom. Theseus processes personal information as part of its responsibilitiesfor managing the Website, membership services and online store.
For privacy enquiries or requests concerning yourpersonal information, please contact:
privacy@raybradbury.com
3.Information We Collect
The information we collect depends on how youinteract with the Website.
Informationyou provide directly
The Book People membership
When you register for The Book People, we maycollect:
Our membership accounts are managed throughMemberstack, while saved books and personal bookshelves are managed throughSupabase.
Book recommendations
If you submit a book recommendation, we collect theinformation you provide, together with the name associated with your membershipaccount.
Recommendations are reviewed before publication. Ifwe approve and publish your recommendation, your name will appear alongside iton the Website.
Please do not include sensitive personalinformation about yourself or other people in your submissions.
Merchandise purchases
When you purchase merchandise, we collect orreceive information necessary to process your order, which may include:
Purchases are processed through Shopify.Merchandise is produced and fulfilled by Printful.
Payment card information is handled by the relevantpayment providers. RBLW and Theseus do not need access to your full paymentcard details to administer orders.
Enquiries and correspondence
If you contact us by email or through anothercontact method provided on the Website, we may retain your name, contactdetails and the information contained in your enquiry.
Informationcollected automatically
When you visit the Website, certain technicalinformation may be collected automatically, including:
Some of this information is necessary for theWebsite to function securely. Other information, such as analytics data, iscollected only where permitted by applicable law and your cookie preferences.
4. How WeUse Your Information
We use personal information for the followingpurposes:
Purpose
Information used
Legal basis, where UK/EU GDPR applies
Operating the Website and maintaining its security
Technical and usage information
Legitimate interests in operating a secure and reliable website
Creating and managing Book People accounts
Registration and account information
Performance of a contract
Providing saved books and membership features
Account information and saved content
Performance of a contract
Reviewing and publishing book recommendations
Submitted content and member names
Performance of a contract and, where applicable, legitimate interests in operating and curating the Website
Processing merchandise orders
Customer, payment and delivery information
Performance of a contract
Maintaining transaction and financial records
Order and transaction information
Compliance with legal obligations
Responding to enquiries and privacy requests
Contact details and correspondence
Legitimate interests and, where applicable, compliance with legal obligations
Understanding and improving Website performance
Analytics and usage information
Consent where required for non-essential analytics technologies
Preventing misuse, fraud and security incidents
Account and technical information
Legitimate interests and, where applicable, compliance with legal obligations
Where we rely on legitimate interests, theseinclude maintaining the Website, protecting its users, administering ourservices and improving the experience we provide.
Where processing is based on consent, you maywithdraw that consent at any time. Withdrawal does not affect processing thatwas lawful before consent was withdrawn.
We do not require you to provide personalinformation simply to browse the public areas of the Website, although certaintechnical information may be processed to operate and secure it.
Some information is necessary if you wish to createa membership account or purchase merchandise. Without it, we may be unable toprovide the relevant service.
5. The BookPeople Membership
The Book People is a free membership serviceoffering additional features and content through the Website.
Membership is available only to individuals aged 18or over.
Members are required to confirm that they meet thisage requirement when registering.
Membership information is managed usingMemberstack, with saved books and personal bookshelves managed throughSupabase.
We use this information to:
Deletingyour account
You can delete your Book People account throughyour account settings.
Account deletion also removes associated membershipinformation and saved bookshelf data from Memberstack and Supabase, subject toany information we must retain for legitimate legal or administrative reasons.
If you need assistance deleting your account orwish to exercise other privacy rights, please contact privacy@raybradbury.com.
Published book recommendations may require separateconsideration. If you would like a published recommendation or your nameremoved from the Website, please contact us.
6. BookRecommendations and Published Content
The Book People allows registered members to submitbook recommendations for possible inclusion on the Website.
All recommendations are reviewed beforepublication. Submission does not guarantee that a recommendation will bepublished.
If we choose to publish your recommendation, yourname will be displayed alongside it.
Recommendations published on the Website may bevisible to anyone, including people who are not members.
You should therefore avoid including information ina recommendation that you do not wish to make public.
We may edit, decline or remove recommendations inaccordance with our Terms of Use.
You can contact us at privacy@raybradbury.com if you wish to request the removal of your name orpersonal information from a published recommendation.
7.Newsletters and Email Communications
We may introduce newsletters and other emailupdates relating to Ray Bradbury, his works and activities associated with theWebsite.
At the time this Policy was prepared, thenewsletter service had not yet launched.
When newsletter subscriptions become available,they will be managed through Mailchimp.
We will only send marketing emails where we have anappropriate legal basis to do so, including consent where required.
If you choose to subscribe, we may share theinformation necessary to manage your subscription with Mailchimp. Wheremembership and newsletter systems are connected, only members who haveappropriately opted in will be added to the marketing list.
You will be able to unsubscribe from marketingemails using the link provided in those messages.
Membership does not, by itself, require you tosubscribe to marketing emails.
We may still send essential administrative orservice-related messages where necessary to operate your account.
8. Who WeShare Information With
We use trusted third-party service providers tooperate the Website and associated services.
These include:
Provider
Purpose
Webflow
Website hosting and operation
Memberstack
Membership registration and account management
Supabase
Storage and management of members' saved books and bookshelves
Shopify
Online store, checkout and order management
Printful
Merchandise production and order fulfilment
Google Analytics
Website analytics, where enabled and permitted
Google Tag Manager
Management of website tags and integrations
CookieScript
Cookie consent and preference management
Mailchimp
Newsletter subscriptions and email marketing, once introduced
Theseus Agency
Website administration, membership management and customer support on RBLW's behalf
These providers may process personal information asnecessary to deliver their services, subject to their applicable contractualand data protection obligations.
We may also disclose information:
We do not disclose membership information tounrelated third parties for their independent marketing purposes without anappropriate legal basis.
9. Cookiesand Similar Technologies
Cookies are small files stored on your device whenyou visit a website. Similar technologies may also be used to rememberpreferences, support website functionality and understand how visitors use aservice.
We use cookies and similar technologies for severalpurposes.
Essentialcookies
These are necessary for the Website and itsservices to function.
They may be used to:
Essential cookies do not generally require consentwhere they meet the applicable legal exemption.
Analyticscookies
We intend to use Google Analytics to understand howvisitors use the Website, including which pages are visited and how the Websiteperforms.
Google Analytics is implemented through Google TagManager.
Where consent is required, analytics cookies andother non-essential tracking technologies will not be activated unless you haveagreed to their use.
Cookieconsent and preferences
We use CookieScript to manage cookie consent andpreferences.
Where applicable, you will be able to:
You can also change your preferences after yourinitial selection through the Website's cookie settings.
You may additionally control cookies through yourbrowser settings, although disabling certain cookies may affect Websitefunctionality.
Cookiedetails
The cookies used by the Website, including theirpurposes, providers and duration, will be identified through the Website'scookie management system.
10.International Processing and Data Transfers
RBLW is based in the United States, while Theseusadministers the Website from the United Kingdom.
Our service providers may also process or storepersonal information in the United States, the United Kingdom, the EuropeanEconomic Area or other countries.
This means your personal information may beaccessed or processed outside the country in which you live.
Where applicable data protection legislationrequires safeguards for international transfers, we take steps to ensure thatappropriate protections are in place.
These may include recognised adequacy arrangements,approved contractual safeguards or other lawful transfer mechanisms, dependingon the countries and organisations involved.
You may contact privacy@raybradbury.com for further information about the safeguardsapplicable to your personal information.
11. HowLong We Keep Your Information
We retain personal information only for as long asreasonably necessary for the purposes described in this Policy, including whereretention is required for legal, accounting or regulatory purposes.
In particular:
Membership information: We generally retain your account information whileyour membership remains active. When you delete your account, associatedpersonal information is deleted from the membership systems, subject to anynecessary legal or administrative retention.
Saved books and membership activity: These are generally retained while your accountremains active and deleted when the account is deleted.
Book recommendations: Submitted recommendations may be retained whilethey are under review or published on the Website. Requests to remove publishedpersonal information will be considered in accordance with applicable law.
Purchase records: Information relating to merchandise purchases maybe retained for the periods required by applicable tax, accounting, consumerprotection and other legal obligations.
Correspondence: We retain enquiries and related correspondence foras long as reasonably necessary to respond, maintain appropriate records andresolve any issues.
Analytics information: Retention depends on the relevant analyticssettings and applicable cookie preferences.
Where information is no longer needed, we takereasonable steps to delete it or render it anonymous.
12.Security
We take reasonable technical and organisationalmeasures designed to protect personal information against unauthorised access,loss, misuse, alteration and disclosure.
These measures include using established serviceproviders and restricting access to personal information to those who need itto administer the Website and associated services.
Theseus manages the initial response to suspectedWebsite-related data breaches on RBLW's behalf. Where necessary, RBLW andTheseus will seek specialist legal or technical advice and take anynotification or other steps required by applicable law.
No online service can guarantee absolute security.We encourage members to protect their account credentials and contact us ifthey suspect unauthorised access to their account.
13.Children's Privacy
The public areas of the Website are intended for ageneral audience, including readers of different ages.
However, The Book People membership is restrictedto individuals aged 18 or over.
We do not knowingly permit children under 18 toregister for membership or provide personal information through membershipfeatures.
If we become aware that an individual under 18 hasregistered for membership, we will take appropriate steps to close the accountand delete the associated personal information, subject to any applicable legalrequirements.
If you believe a child has provided personalinformation through a membership account, please contact privacy@raybradbury.com.
14. YourPrivacy Rights
Depending on where you live and the laws thatapply, you may have rights concerning your personal information.
These may include the right to:
These rights are subject to applicable legalconditions and exceptions.
Your right to object: Where we process your personal information on thebasis of legitimate interests, you may object to that processing. We willconsider your objection in accordance with applicable law.
How toexercise your rights
Please contact:
privacy@raybradbury.com
We may need to verify your identity beforefulfilling a request.
We will respond within the timeframes required byapplicable law.
Members can also delete their own Book Peopleaccounts through their account settings.
UK andEuropean residents
If UK or EU data protection legislation applies toyou, you may also have the right to lodge a complaint with the relevant dataprotection supervisory authority.
We encourage you to contact us first so that we cantry to address your concerns.
Californiaresidents
California residents may have additional privacyrights under applicable California law, including rights relating to access,correction and deletion of personal information.
Where California privacy legislation applies to ourprocessing, we will honour requests in accordance with its requirements andapplicable exceptions.
15.Third-Party Websites and Services
The Website may contain links to third-partywebsites, platforms and services.
These third parties may have their own privacypolicies and data handling practices, which we do not control.
We encourage you to review their policies beforeproviding personal information.
Where you purchase merchandise through our Shopifystore, information may also be processed in accordance with the relevantShopify and payment provider arrangements.
16. Changesto This Policy
We may update this Privacy & Cookies Policy toreflect changes to the Website, our services, applicable law or the way wehandle personal information.
The latest version will be published on the Websitewith an updated effective date.
Where changes are material, we will take additionalsteps to notify affected users where required by law.
17. ContactUs
If you have questions about this Policy or how yourpersonal information is handled, or if you wish to exercise your privacyrights, please contact:
Ray Bradbury Literary Works LLC
1611 S. Pacific Coast Highway, Suite 301
Redondo Beach, CA 90277
United States
Email: privacy@raybradbury.com
Website administration is managed on RBLW's behalfby Theseus Agency in the United Kingdom.
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